Circabc Help - Manage newsgroups
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How to manage newsgroups
 

Depending on the role you play in the newsgroups service, you may be in a position to create a forum, add a topic or post messages.


You can navigate to any part of this page through the below links:


How to deal with forums?

Access forums

First of all, you select "Newsgroups" from the CIRCABC main menu. In so doing you access the "Newsgroups" welcome page where the forums are listed.


The Newsgroups administrators can see the command 'create forum'
The main page of "Newsgroups" presents the Forums

Create forums

Users who are granted the "Administrate" role over the Newsgroups service can create forums. They choose "Newsgroups" from the main menu. Then they choose the option "Create forum".


The Newsgroups administrators can see the command 'create forum'
Select "create forum" from the "Newsgroups" menu


How to deal with topics?

Access and read a topic

The topics are listed on the main page of the forums. To access a topic, click on its title.


The Welcome page of forum 'Stars nursery' presents topics
Forum "Stars nursery" contains one topic and no sub-forum

By clicking either the name of a topic or its "Topic" icon ( Topic icon ), you access the threads of discussion it contains.

Create a topic

Those who have been given the right Administer, Moderate or Access & Post over "Newsgroups" can create topics.

The option "Create topic" is revealed under the "Newsgroups" option of the main menu.


The create-topic command is available under service Newsgroups
What you see if you may "access and post"

You press on "Create Topic" and access a form where you add a new subject and a message:


Create topic: add a subject and message. Then, confirm with 'OK'
Create topic: both subject and message are mandatory


- Sorry, my system does not accept Java script…
- Do not worry! You can switch to format, by following the link titled "Edit as a simple text".

Click Post to confirm the creation. You are then taken back to the forum main page where the new topic is now listed.


The new topic is listed on the forum main page
The new topic is listed on the forum main page

Later, those who may access the newsgroups and post messages will continue this new thread.



How to deal with posts?

Access and read a post

To access a post, you enter the "newsgroups" service and click the name of a forum of your choice. Then you choose a topic and click its name or its "View topic" icon.


Posts are listed in the Welcome page of topic "the Milky Way (…)"
The topic titled "the Milky Way (…)" presents one post

You can see the text, author and posting date of each post. You can answer through "Post reply" icon ( Post a reply icon ), if granted enough permissions.

Create a post

You can either answer a message or create a post from scratch.
To reply to a post of your choice, just click the "Post reply" icon as suggested above. This displays the following form:


Reply to a post under Topic "the Milky Way globular clusters" in forum "Stars nursery"
Reply to a post under Topic "the Milky Way globular clusters" in forum "Stars nursery"

You cannot send an empty message.


Click "Post" and the message is made available from the main page of the topic
Click "Post" and the message is made available from the main page of the topic

To create a post "from scratch", open a forum, click the name of a topic. Then, select "Create post" from the "Newsgroups" option of the CIRCABC main menu.


Main menu: command for adding a message into a Topic
Add a message into a Topic


Follow-up exchanges

You may appreciate to keep in hand the exchanges which are published to your newsgroups. If so, you will manage moderated forums.
The community of members will also have their say on what is written on the newsgroups thanks to Signal an abuse.

Moderate your forums

Optionally, you can apply moderation to any of your forums. You parameter this option as creating the forum.


Click "Apply moderation" and the next forum will be moderated
Click "Apply moderation" and the next forum will be moderated

You have to keep in mind that all of the topics proposed on a moderated forum and all of the posts on each of these topics have to be submitted to acceptation by a moderator.


- Well, how do I know that the post I have published has been validated by a moderator?
- Just look at this message on the topic main page. So long it is not moderated, it comes up with the icon "awaiting for approval" (  awaiting for approval ). Moreover, it is only visible to its author and the moderator.

Looking at the posts submitted to approval

If granted Moderate as access permission for service "ewsgroups", you have access to the "accept" / "reject" functionalities of the moderated forums.

As accessing a topic under a moderated forum, you can see every post, whatever moderation status. If wishing to narrow the view to the messages waiting for your approval, you follow the link titled Waiting for approval. Bear in mind that this link is only visible to those who are granted either Administer or Moderate as access permission for service "Newsgroups".

After having clicked on "waiting for approval" the moderator see posts characterized by:

  • the icon showing an interrogation mark
  • the icons to be used for accepting (  Accept post ) or rejecting(  Reject post )

The link, at top of page, reads "All messages"


Click "Apply moderation" and the next forum will be moderated
What the moderator is seeing before acceptation


The author of this post may administer "Newsgroups". She may access "Waiting for approval" but she may not moderate
The author of this post may administer "Newsgroups". She may access "Waiting for approval" but she may not moderate


What any third user can see before acceptation
What any third user can see before acceptation

Accepting or refusing posts

If the moderator clicks on icon "Accept" (  Accepted post )

  • the "waiting for approval", "accept" and "reject" icons are cancelled
  • the post is removed from the "Waiting for approval" list
  • it becomes visible to anybody, from the topic main page

After accepation, the post can be seen and answered by the other users
After accepation, the post can be seen and answered by the other users


- My post has been accepted. Now I want to modify it. May I do so?
- You can edit your post. Once modified, it will be submitted again to acceptation.

If the moderator clicks on "Reject" (  Accepted post )

  • the "accept" and "reject" icons are cancelled
  • icon "waiting for approval" is replaced by the one meaning that the post is rejected ( Rejected post )
  • the post is removed from the "Waiting for approval" list
  • it remains accessible from the topic main page for both the moderator and the author, but without text
  • the other users cannot see it

An author submits this post to moderation. The author can modify or delete it before acceptation
An author submits this post to moderation. The author can modify or delete it before acceptation


The moderator has given a reason for refusal. This appears to the author, with other relevant information, in a tooltip
The moderator has given a reason for refusal. This appears to the author, with other relevant information, in a tooltip

Editing a rejected post

Once rejected, a post is not definitely deleted. Its author has still a chance to modify it and submit again to moderation.
You probably noticed, on the picture above, the presence of the icons meaning "Edit" ( Edit ) and "Delete" ( Delete ).
The moderator or the author can still modify the post or definitely delete it.

If editing the post, they are proposed to work from any previous version of the message just rejected. They could as well write a new text.
The new version is listed among the posts waiting for approval. The moderator will accept it or refuse it again.


The author changes the text  after  its initial version.
The author changes the text after its initial version.

Signal an abuse

Anybody is given an opportunity to warn the moderator about abuses. By following the link titled "Signal an abuse", one reach a page where one can, optionally, give the grounds of one's alerting.

The administrators of the "Newsgroups" service, as well as the moderator, are emailed the information. The icon ( Abuse post ) is displayed besides the author name, on the topic page. Drawing the mouse over it will briefly display the message of the abuse-reporter.
The moderators and leaders can remove the marked abuse by pressing on icon ( Remove abuse ).


The icon "Remove abuse" is visible for the only moderators and administrators of the "newsgroups" service
The icon "Remove abuse" is visible for the only moderators and administrators of the "newsgroups" service

Now you can use, manage or moderate forums at your convenience. Discussions can also be launched outside the newsgroups. Users, for example, may have an exchange about a document uploaded to the library. This is the subject of next chapter.